{"id":2216,"date":"2013-12-12T17:57:31","date_gmt":"2013-12-12T15:57:31","guid":{"rendered":"http:\/\/beta2.statssa.gov.za\/?page_id=2216"},"modified":"2014-01-23T13:10:04","modified_gmt":"2014-01-23T11:10:04","slug":"information-note","status":"publish","type":"page","link":"https:\/\/www.statssa.gov.za\/?page_id=2216","title":{"rendered":"Information Note"},"content":{"rendered":"
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  1. Organisation and coordination<\/b><\/li>\n<\/ol>\n

    The meeting is jointly organised by the African Union Commission (AUC), the United Nations Economic Commission for Africa (UNECA), the African Development Bank (AfDB), the United Nations Population Fund (UNFPA), the Government of the Republic of Botswana as host, Statistics South Africa as the ASSD Secretariat and other statistical partners. The main contact persons are:<\/p>\n

    1.1. ASSD Secretariat<\/b><\/p>\n

    Ms Nwabisa Maya<\/p>\n

    Statistics South Africa
    \nPretoria, South Africa
    \nTel: +2712\u00a0310\u00a02126, mobile +2784\u00a0631\u00a00168<\/p>\n

    Email: nwabisam@statssa.gov.za<\/a><\/p>\n

    1.2. Host National ASSD Coordinator<\/b><\/p>\n

    Ms Julia Poloko<\/p>\n

    Ministry of Labour and Home Affairs<\/p>\n

    Gaborone, Botswana<\/p>\n

    Tel: +267\u00a03611414<\/p>\n

    Email: jpoloko@gov.bw<\/a><\/p>\n

      \n
    1. Theme of the symposium<\/b><\/li>\n<\/ol>\n

      The theme of the symposium is \u201cPromoting use of civil registration and vital statistics in support of Good Governance in Africa.\u201d <\/b><\/p>\n

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      1. Venue and date of the symposium<\/b><\/li>\n<\/ol>\n

        The workshop will be held in Gaborone (Botswana) on\u00a017<\/span>th<\/sup><\/span> to 21<\/span>st<\/sup><\/span> February 2014<\/span> at Gaborone International Convention Centre, situated within the Grand Palm Hotel. For more information on the venue, go to: <\/b>http:\/\/www.grandpalm.co.za\/peermont\/content\/en\/grand\/grand-home<\/a><\/p>\n

          \n
        1. Hotel accommodation<\/b><\/li>\n<\/ol>\n

          Accommodation has been arranged for delegates and a list of hotels to choose from is provided below.<\/strong> Delegates are advised to make use of the said hotels as the related transport logistics plan is linked to only those hotels<\/b>. Please note that any delegate who chooses own accommodation other than what is listed above will have to make their own transport arrangements to and from the symposium venue. Delegates may also contact the hotels directly to make their own bookings prior to departure from their countries. Please be advised that the prices below have been negotiated already on behalf of ASSD delegates.<\/p>\n\n\n\n\n\n\n\n\n\n\n\n
          Accommodation Details<\/b><\/td>\n<\/tr>\n
          Name of Hotel<\/b><\/td>\nDistance<\/b><\/td>\nRating<\/b><\/td>\nRoom Prices<\/b><\/td>\nBlock Code and Contacts<\/b><\/td>\n<\/tr>\n
          The Grand Palm and Met Court Hotels(Walmount & Metcourt)<\/td>\nIn the conference venue(Preferred Hotels<\/i>)<\/td>\n4 and 3 stars respectively<\/td>\n\n
            \n
          • Deluxe \u2013 1420 Pula<\/li>\n
          • Executive \u2013 1830 Pula<\/li>\n
          • Presidential \u2013 4845 Pula<\/li>\n<\/ul>\n<\/td>\n
          		\n
          Gaborone Sun<\/td>\n7.3km<\/td>\n4 star<\/td>\n\n
            \n
          • Executive \u2013 1024 Pula<\/li>\n
          • Luxury room \u2013 1594 Pula<\/li>\n
          • Luxury Suite \u2013 2698 Pula<\/li>\n
          • Presidential \u2013 4327 Pula<\/li>\n<\/ul>\n<\/td>\n
          		Contact Number: +267 361 6431<\/td>\n<\/tr>\n
          Lansmore Hotel<\/td>\n3.5km<\/td>\n4 star<\/td>\n\n
            \n
          • Queen Room \u2013 1200 Pula<\/li>\n
          • Club Room \u2013 1400 Pula<\/li>\n
          • Suite \u2013 1800 Pula<\/li>\n<\/ul>\n<\/td>\n
          		\n
          Cresta Lodge<\/td>\n7km<\/td>\n3 Star<\/td>\nStandard Room \u2013 840 Pula<\/td>\n\n
          Town Lodge Gaborone Opened officially in August 2013<\/i><\/td>\n8km<\/td>\n<\/td>\nInternet Rates: (excl. Breakfast)<\/p>\n
            \n
          • Single \u2013 779pula<\/li>\n
          • Double \u2013 874pula<\/li>\n<\/ul>\n

            Internet rates (rates quoted when made on internet\/through website)<\/i>Walk-in-Rates: (excl. Breakfast)<\/p>\n

              \n
            • Single \u2013 820 Pula<\/li>\n
            • Double \u2013 820 Pula<\/li>\n
            • Breakfast: 100pula<\/li>\n<\/ul>\n

              Walk-in-rates (rates quoted when made by telephone or as a walk-in at the hotel<\/i><\/p>\n

              Discount offered depending on number of delegates\/rooms booked<\/td>\n

          		\n
          President Hotel<\/td>\n5km<\/td>\n<\/td>\nStandard Room:<\/p>\n
            \n
          • Single \u2013 1329 Pula<\/li>\n
          • Double \u2013 1656 Pula<\/li>\n<\/ul>\n

            Executive Room:<\/p>\n

              \n
            • Single \u2013 1853 Pula<\/li>\n
            • Double \u2013 2108 Pula<\/li>\n<\/ul>\n

              Rates include breakfast Discount of +\/-20% offered on number of rooms\/delegates booked<\/td>\n

          		Contact Number: +267 395 3631 respresident@cresta.co.bw<\/a> Contact person: Irene<\/td>\n<\/tr>\n
          Planet Lodge 2<\/td>\n7km<\/td>\n3 Star<\/td>\nDiamond Executive \u2013 653 Pula<\/td>\nContact Number: +267 391 0116planetlodge@mega.bw<\/a><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

           <\/p>\n

          Delegates are requested to indicate to host and Secretariat contacts at least two weeks before the symposium of their choice of accommodation.<\/b><\/p>\n

          The hotel charges include 12% VAT or Tax. <\/b>Participants need to book for accommodation directly with their chosen hotel by using the “Hotel Reservation Form\u201d. Participants are requested to settle their bills directly with the hotels for the room and any other service charges. Participants are also invited to peruse the hotel websites for appreciation of their Terms and Conditions as well as Cancellation Policies.<\/p>\n

          The hotel times are as follows:<\/p>\n

          Check-in: <\/b>15:00 <\/b><\/p>\n

          Check-out: <\/b>10:00<\/b><\/p>\n

            \n
          1. Airport arrivals and transport arrangements<\/strong><\/li>\n<\/ol>\n

            Delegates are advised to look out for the ASSD sign at the airport upon arrival. A host desk will be available to receive delegates, link them to the arranged mode of transport as well as provide <\/strong>useful information.<\/p>\n

            Transport will be made available at the airport to ferry delegates to hotels.<\/b> <\/b><\/em>It is also necessary for all delegates and\/or contact persons at partners\u2019 offices to forward travel itineraries to the ASSD Secretariat and host coordinator not later than\u00a031st January 2014 to allow for <\/b><\/em>proper logistical arrangements and smooth transfers. <\/em><\/b>There will also be transport arranged on a daily basis between selected hotels and the venue.<\/p>\n

              \n
            1. Registration and accreditation<\/b><\/li>\n<\/ol>\n

              Registration will take place on\u00a017 February 2014<\/strong> (7:30 \u2013 09:00) at the venue. Prior to that, delegates are advised to register as and when they arrive before checking in at hotel\/s. A full list of confirmed participants will be made available to the registration desk and participants will have to carry their passports to be allowed entry into the meeting rooms. Upon registration, delegates will receive name tags and conference bags as well as any pertinent information about the meeting.<\/p>\n

              Delegates are kindly requested to carry their invitation letters and personal identification for on-site accreditation. For identification and security reasons, name tags should be worn by all participants at all times during the conference and at official social functions.<\/p>\n

              Should you lose your name tag, proceed immediately to the registration desk and request to be re-issued with a new one. It is essential that delegates bring along some form of identification (identity document, passport or driver\u2019s license). Delegates will not be allowed to access the venue without the official accreditation.<\/p>\n

                \n
              1. Language<\/b><\/li>\n<\/ol>\n

                The workshop will be conducted in English\/French with interpretation services.<\/p>\n

                  \n
                1. The 9th ASSD Scientific Programme<\/strong><\/li>\n<\/ol>\n

                  A copy of the draft work programme for the 9th ASSD will be made available on the 9th<\/sup> ASSD website,<\/i> communicated to delegates via email as soon as it is finalised and also provided as hard copies at the venue. All delegates who will be presenting papers at the ASSD will be required to submit copies of their papers to the ASSD Secretariat prior to the symposium (ASSD secretariat will notify presenters of the cut-off date)<\/p>\n

                    \n
                  1. Visa application<\/b><\/li>\n<\/ol>\n

                    It may be necessary for the nominees to arrange appropriate entry visas into Botswana before their departure for the meeting. Delegates are encouraged to ascertain well in advance whether or not they will need a visa to enter Botswana, as well as applicable exemptions.<\/p>\n

                    9.1.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Visa application process to enter Botswana:-<\/span><\/b><\/p>\n

                    For delegates requiring visas for entry please forward your application form to The Director, Immigration and Citizenship, <\/b>kmokopi@gov.bw<\/b><\/a> and copy to <\/b>jpoloko@gov.bw<\/b><\/a><\/p>\n

                    Delegates are urged to note the following host requirements for visa:<\/b><\/p>\n

                      \n
                    1. Fully completed Immigration Supplementary Form 1<\/li>\n
                    2. Certified copies of passport pages (of applicant) showing validity and photograph of the bearer<\/li>\n
                    3. Two recent full-colour passport size photographs<\/li>\n
                    4. Covering letter from the host<\/li>\n
                    5. A certified copy of host national identity residence permit\/work permit\/exemption certificate\/naturalisation certificate<\/li>\n
                    6. \u00a0A non-refundable fee of P500.00 per application<\/li>\n
                    7. If previously applied for visa please attach the copy of visa outcome<\/span>.<\/li>\n<\/ol>\n
                        \n
                      1. If coming by road specify on the covering letter and remember to include your contact telephone number.<\/li>\n
                      2. \u00a0Travel schedule\/flight itinerary\/bookings<\/li>\n<\/ol>\n

                        In addition to the above, delegates are requested to ensure the following:<\/span><\/b><\/p>\n